Administrative Assistant (HR & Recruiting)
ADMINISTRATIVE ASSISTANT (HR & RECRUITING)
Job Summary:
We are looking for an Administrative Assistant to support our HR and Recruiting Departments, who will assist with the full-cycle recruiting experience and provide general HR administrative support.
Specific Duties:
- Provide general HR administrative support.
- Sourcing and attracting candidates by using databases, referrals, social media, etc.
- Screens and recommends candidates for various positions and schedule prospects for interview on a daily basis or when otherwise requested.
- Update and maintain various logs in order to track applicants processed.
- Perform reference checks as needed.
- Assist with the creation of files for new hires and files documents for both new and existing employees.
- Assist with the tracking and collection of outstanding documents to be submitted by new hires.
- Facilitate the offer process by extending the offer.
- Stay abreast of recruiting trends and best practices.
- Assist with the creation of adverts in digital and print media.
- Prepare job letters.
- Liaise with external partners via telephone and email to ensure successful and timely completion of pre-employment processes such as; reference checks and police records fingerprinting.
- Greet visitors, welcoming, directing and announcing them appropriately.
- Answer, screen and forward any incoming calls while providing basic information needed.
- Assist with new hire on-boarding process and support the team in ensuring the completion of various on-boarding tasks.
- Liaise with Human Resources and other departments when required during the recruiting and on-boarding process.
- Assist with the maintenance of the Application Tracking System and the Human Resource Information System.
- Perform administrative duties such as photocopying, collating and fax.
- Performs other administrative duties as assigned.
SKILLS REQUIRED:
- Familiarity with HR databases, Applicant Tracking Systems (ATS), and Candidate Management Systems (CMS)
- Hands-on experience with recruiting software, as well as Human Resource Information Systems (HRIS) or Human Resource Management Systems (HRMS)
- Strong computer skills, including internet, Word, Excel, Outlook, and PC Based applications.
- Excellent written and verbal communication skills in English including proper grammar.
- Good time management skills
- Great Listening Skills
- Proactive
- Problem-Solving skills
- Strict Confidentiality Standards
- Ability to adhere to processes, procedures, and guidelines during the execution of tasks and assignments
- Proven ability to provide a high level of service.
EDUCATION:
NTCVET Level 3 or Higher
Associate Degree/Bachelor’s Degree Preferred
EXPERIENCE:
- Minimum 1 year prior experience in a similar role
- Free Health Insurance
- Free Life Insurance
- Paid Holidays
- Shuttle service
- Competitive Salary
- Employee engagement programs: Staff Parties, Karaoke, Birthday club, Health & Wellness Club, etc.
Only short-listed applicants will be contacted.
Please read carefully before signing.
Contax360 BPO Solutions is an equal opportunity employer. Contax360 BPO Solutions does not discriminate in employment on account of race, color, religion, national origin, citizenship status, ancestry, age, sex (including sexual harassment), sexual orientation, marital status, physical or mental disability, military status or unfavorable discharge from military service.
I understand that neither the completion of this application nor any other part of my consideration for employment establishes any obligation for Contax360 BPO Solutions to hire me. If I am hired, I understand that either Contax360 BPO Solutions or I can terminate my employment at any time and for any reason, with or without cause and without prior notice. I understand that no representative of Contax360 BPO Solutions has the authority to make any assurance to the contrary.
I attest with my signature below that I have given to Contax360 BPO Solutions true and complete information on this application. No requested information has been concealed. I authorize Contax360 BPO Solutions to contact references provided for employment reference checks. If any information I have provided is untrue, or if I have concealed material information, I understand that this will constitute cause for the denial of employment or immediate dismissal. I understand that if I am not hired within 30 days of this application, it will be null and void and will need to reapply.
ELECTRONIC SIGNATURE NOTICE AND CONSENT
This notice is intended to provide you with important information required by the Electronic Signatures in Global and National Commerce Act (E‐Sign Act).
Consent: By entering your name, you consent to submit your employment application and all related forms, documents and information electronically. You further consent to conduct any matters related to the recruiting, application, background check and/or onboarding process electronically. Typing your name in the textbox under or on a form, entering your login password, and clicking on "Submit", will constitute your electronic signature.
Right to Withdraw Your Consent: You have the right to withdraw your consent to receive disclosures and submit information electronically. If you choose to withdraw your consent, the application process will be terminated. You may withdraw your consent by contacting the Company, and typing in "Withdraw" in the textboxes for the Certification and Background Disclosure pages.
Paper Copies of Electronic Records: If you wish to obtain a copy of your application, you may proceed with printing.
Updating contact information: It is your responsibility to update the Company regarding any changes to your e‐mail address or other contact information.